Purchase Order Matching Overview

Invoice-to-Purchase Order Matching in SmartUi

Invoice-to-Purchase Order (PO) matching is an important function that helps businesses streamline their financial processes. This process helps to ensure that the invoices you receive from vendors match the purchase orders that you created when ordering goods or services from the vendor. By making sure your invoices and POs match up, you can prevent costly errors and delays in payment processing.

When using automatic invoice-to-PO matching, it is important to make sure that all information on POs are entered correctly into the financial system. The most common fields for this type of matching include invoice number, PO reference number, date of purchase order, date of invoice, quantity ordered and received, and price per item and total amounts. Other information may need to be entered depending on the particular vendor's requirements. It is also important to double check the information entered into the system before submitting it to ensure accuracy.

Once all of the necessary information has been extracted from the invoice correctly into , SmartUi's software will then compare this data on the invoice to the POs to determine if they match up correctly. If there are any discrepancies between the two documents (such as an incorrect amount being listed on one document), then further investigation will need to be done in order to resolve any issues before the invoice can be processed. Additionally, the software has built-in features such as notifications when a discrepancy is found so that it can be immediately addressed with internal staff.

In summary, invoice-to-PO matching is an essential feature  which helps businesses streamline their financial processes by ensuring accuracy between documents when ordering goods or services from vendors. To take full advantage of this feature, it is important to make sure all data points are entered accurately and completely into the system before submitting it for verification against other documents.